Executive Assistant/Office Administrator

Last Updated Dec 06, 2018
Mid Level | W2 | On-Site | Full-Time

Description

#LifeIsSweet at SugarCRM

The people. The passion. The success. You will frequently see Sugas huddled around a desk or whiteboard collaborating, cranking out ideas, or solving the latest industry problem. Are you ready to play a key role in influencing how companies create extraordinary relationships with their customers? We’d love to hear your ideas! We’re going places… join us for the ride, experience sweet success and show us your passion.

Where do you fit?
Reporting directly to the Chief Marketing Officer as the Executive Assistant/Office Administrator, you will provide support to the CMO and marketing leadership team, and work collaboratively across the company in a fast-paced, dynamic environment.  You will represent SugarCRM to guests, candidates, customers, and vendors.  In this highly visible role, you are a professional and organized individual who is an established administrator, a self-starter, with a flexible, unflappable demeanor. 

 
Impact you will make in the role:

As Executive Assistant:

  • Support CMO and Marketing team mission
  • Calendar management/scheduling meetings
  • Coordinate travel arrangements
  • Create presentations and generate reports
  • Prioritize, manage and track multiple projects simultaneously and follow-through on issues in a timely manner, ensuring deadlines are met
  • Handle company information with the highest level of confidentiality and sensitivity

As Office Administrator:

  • Oversee Durham office administration, partnering with corporate Facilities as needed
  • Maintain vendor and service provider relationships, serving as the local contact person
  • Plan and execute special office events, meetings, and other special projects
  • Partner with HR and Facilities to maintain office security policies (new hire, terminations, events)
  • Create and issue permanent and temporary access badges while following company security policies
  • Coordinate with IT to receive and/or reclaim computer equipment to/from employees in the Durham office location
  • Greet all guests, including candidates visiting for on-site interviews, ensuring interview process runs smoothly
  • Responsible for other office administrative duties as needed


Expertise you will bring in:

  • Minimum 3 years’ experience supporting marketing leadership and their teams
  • Prior office administration strongly desired, but not required
  • Must have high energy and enjoy high pace
  • Experience working in a creative or technical environment
  • Expert in scheduling and managing complex / global calendars
  • Must be extremely well organized and detail oriented
  • Must be reliable, with a high level of professionalism and trustworthiness – using good judgment and discretion as needed
  • Experience with coordinating international travel, event planning/execution
  • Order & expense processing, basic understanding of budgeting
  • Ability to work independently, or as a team member, while maintaining focus and productivity
  • Articulate, diplomatic, and persuasive communication skills, both verbal and written
  • Ability to handle any responsibility calmly while under pressure
  • Proactive, self-motivated, with excellent interpersonal skills – a “do whatever it takes” attitude
  • Familiar with Tech and use it in your daily life
    • Outlook, Google Docs, Travel sites, social media, etc.

Additional Desired Qualifications:

  • Project management expertise
  • Presentation editing


Education

Degree or equivalent


Location:
  Durham, NC

We are an Equal Opportunity, Affirmative Action employer. Minorities, women, veterans, and individuals with disabilities are encouraged to apply.

Benefits and Perks:

Beyond a stellar work environment, friendly people, and inspiring work, we have some great benefits and perks:

  • Competitive salaries
  • Excellent medical, dental and vision coverage for you and your family, along with other benefit plans like 401(k) match
  • Generous paid time off policy
  • Weekly catered lunch & learns, fully stocked kitchens, and nearby access to Cupertino’s newest restaurants and stores at Main Street Cupertino
  • Health/Wellness:  Quarterly chair massages, Wellness Reimbursement, and Workforce Fitness Program
  • Onsite Programs such as Dry Cleaning, Car Washes, Massage, Yoga, and more
  • Career & Personal Development Program – multi-platform
  • New Hire Onboarding for all new employees worldwide – at Corporate Headquarters in Cupertino, California
  • Regular social events and birthday celebrations (yes, sweet treats are a big deal at SugarCRM)
  • Ownership is the greatest self-identity at SugarCRM - you are making an impact now
  • We are a merit-based company - many opportunities to learn, excel and grow your career

Learn more on LinkedIn and Twitter @LifeAtSugar 

The company Benefits and Perks will carry over into the job post.

Job Details





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Top 3 Desired Skills

  • events.svgA skill svg icon
    Events
  • financial-reporting.svgA skill svg icon
    Budget Management
  • office-management.svgA skill svg icon
    Office Management

Scheduling/Coordinating

Detail Oriented 

Order & Expense Processing

Excellent Interpersonal Skills

Benefits & Perks

  • Equity
  • Peer Recognition Program
  • Choice of Mac or PC
  • Kitchens stocked with snacks and beverages
  • Team and Company Social Events
  • Generous Employee Referral Bonus
  • Wellness Reimbursement
  • Medical/Dental/Vision Benefits
  • 401k Plan

We believe in hard work and accomplishments, but we never forget to nurture ourselves along the way. Work/life balance is highly valued and encouraged at SugarCRM. In fact, it’s vital. Building peer relationships is essential both for our individual wellbeing, as well as the success of our business.

We offer a competitive benefits package from healthcare to 401K.

Office Locations